TRAILS CLUB of ROSSMOOR
  • Calendar
  • The Club
    • MEMBERSHIP APPLICATION
    • List of Board Members and Volunteers
    • Board Meetings >
      • Minutes
      • Minutes Sept 9, 2020
      • Minutes Jan 13, 2021
      • Minutes, Mar 13, 2021
      • Agenda April 18
    • Job Descriptions >
      • President
      • Past President
      • Vice President
      • Treasurer
      • Secretary
      • Hike Calendar Coordinator
      • Hiking Group Representatives
      • Hike Leader Coordinator
      • Membership Coordinator
      • Trail Steward
      • Technology Coordinator
      • Rossmoor News Coordinator Publicity Reporter
      • Registrar
      • Leader/Captain Duties 2 2009
      • Welcome Volunteer Procedures
    • ByLaws
    • Policies >
      • Policy, Use of Personnal Information
      • Cancellation of Membership Policy
      • Guest Waiver Form
      • Hike Leader Authority
    • ORDERING NAME BADGES
  • PARTIES
    • 2020 Event Calendar
    • 2019 CALENDAR LISTING
    • Planning Forms >
      • Party Planners Protocol for Catered Events
      • Catering Contract
      • Income and Expense Form for Catered EventsNew Page
      • Event Evaluation
      • Party Planning Forms to Print
      • Print pages
  • HIKES
    • Signing up for a Hike
    • Guidelines for Hiking
    • Ambler Hikes Booklet
    • HIKE CAPTAINS
    • Hike Mentors 2020
    • HIKE LEADER INSTRUCTIONS
    • All Trails maps shared
    • On Line Hike Description Form
    • Trekker Hike Information
    • Hikes A-H >
      • Alamo, Ringtail Cat Creek to Eagle/Vail Pk
      • Bay Farm Hike, Alameda >
        • Bay Farm Hike Map
      • Black Point Trail, Mt Diablo >
        • Map Black Point Mitchell Canyon
      • Camel Rock to Castle Rocks, Mt Diablo >
        • Map Camel Rock to Castle Rocks
      • Canal Trail Loop >
        • Map Canal Trail loop
      • Cataract Canyon/Mt Tamalpais >
        • Map Cataract Trail
      • Falls Trail Loop-Mt Diablo >
        • Map Falls Trail Loop-Mt Diablo
      • Franklin Ridge Loop Trail, Martinez >
        • Map of Franklin Ridge
      • Juniper Summit Loop, Mt Diablo >
        • Map Juniper Summit Loop
    • Hikes I-O >
      • El Sobrante to San Pablo ridge trail
      • Lone Oak Tilden Harvey Canyon, Nimitz, Wild Peak return
      • Miller Knox, Brickyard Landing
      • Mt Diablo, Mitchell Canyon Road >
        • Map of Mitchell Canyon
      • Morgan Territory Wildflower Walk
      • Newhall Community Park
      • Mt Diablo Hike
      • Morgan Territory Hike Description >
        • Map Morgan Territory Wildflower Walk
    • Hikes P-Z >
      • Pinnacles National Monument High Peaks Loops
      • Shell Ridge, Twin Ponds Loop >
        • Shell Ridge Map
      • Pinnacles High Peaks Loops Map
      • Redwood at Wayside parking
      • Sunol Valley Hike >
        • Sunol Valley Hike Map
      • Sweeney Ridge >
        • Map of Sweeney Ridge Hike
      • Tennessee Valley -Muir Beach Overlook Loop >
        • Map of Tennessee Valley
      • Wildcat Peak Hike
    • Hike Rating from Sierra Club
    • Montclair Hiking Destination List
    • Links to Parks and Hikes
    • Policies and Forms for Hiking >
      • Guest Policy For Hikesl >
        • Guest Waiver Form
      • Guidelines for Hiking
      • How to use Quarterly Hike Sign Up
      • Driver Reimbursement
      • Driver Reimbursement and Group Descriptions
    • Hike Leading Made Simple
  • SAFARIS
    • SAFARIS 2020 >
      • Ashland Safari June 9-14, 2020
      • Camp Concord Aug 24-28,
      • MAMMOTH SAFARI August 16-21, 2020
      • Sequoia Kings Canyon Safari
    • PLANNING DOCUMENTS FOR SAFARIS >
      • Safari Guidelines
      • Safari Medical Form
      • Safari Made Simple Page 1 & 2 >
        • Safari Annual Plan Guidelines
        • Example of Safari Docs
  • Marks Photos
    • PHOTOS >
      • And More Photos
      • Photos from Meg Fox
      • Trekkers Jan 2013 at Sibley
      • Lafayette Ridge Scramble Jan 2013
      • Murietta Falls, February 2013
      • Photos >
        • Anza Boreggo Safari 3/11
        • Helping Stan
        • Bob Scharf Table & Memorial at Janes Meadow
        • Picnics 2010
        • San Francisco 9/7/11 Scramblers by John Choi
        • SF Neighborhoods 9/2011 by John Choi
  • MAP
  • HOLIDAY PARTY
  • Lost and Found
  • Hike Captains 2020
print bylaws
  • Trails Club of Rossmoor Bylaws
    Article I. The name of this organization is the Trails Club of Rossmoor.
  • Article II. The purpose of this organization is to provide information and leadership for Rossmoor residents interested in hiking. Activities shall include hiking in groups with similar rates of speed and endurance, safaris, and social activities to promote club fellowship.
  • Article III. Membership is open to any Rossmoor resident interested in the above purpose and willing to observe the rules of the club.
    • A. A Rossmoor resident is defined as anyone approved by GRF and issued a valid ID card. Expiration or any other invalidation of the ID card cancels the membership.
      • B. Members are bound by the rules of the club as adopted, approved or amended by the Board. Repeated violation of any of these rules may result in cancellation of Club membership.
      • C. A person shall become a Member as follows:
        1. Submit an application.
        2. Pay annual dues upon joining and thereafter annually.Article IV. Dues
  • Article IV   Dues shall be approved by the Board at a regularly scheduled meeting. Dues shall be sufficient only for defraying expenses and maintaining sufficient working capital for Club activities.
  • Article V. Board of Directors
    The Members of the Board are the Officers, the immediate Past President, and the
    Members-at-Large.
    A. The Officers are the President, Vice President, Secretary, and Treasurer, and their
    duties, in general, are:
    1. The President is responsible for assuring that the Club’s activities run smoothly and
    shall appoint a chair for all standing and ad hoc committees.
    2. The Vice President shall assume the duties of the President, if the need arises.
    3. The Secretary shall maintain attendance records, and minutes of the Board
    meetings. Minutes of the Board meetings can be submitted to the Board members
    for additions or corrections by email. Once the Secretary has heard from all
    members of the Board, the Secretary may have the Tech Coordinator post the
    minute on the website.

  • The Secretary shall maintain a Board Binder. The Binder will contain detailed and
    current descriptions of the officers’ and members’-at-large responsibilities,
    supporting positions, committee chairs responsibilities, and club policies, all as
    adopted with Board approval.
    4. The Treasurer shall handle all financial matters including collecting dues, paying
    bills, reporting financial information, and preparing a successor.
    B. Should a vacancy occur during the term of an Officer, the selection of a replacement for
    the balance of the term shall be voted on by the Board.
    Article VI. Members-at-Large
    A. In order to insure that all hiking groups are represented on the Board, Members-at-
    Large shall be elected. They consist of two members elected from each of the four
    hiking groups.
    B. The Members-at-Large of each hiking group shall begin in July to find nominees to fill
    the position of the Member(s)-at-Large whose term is ending. A request for nominees
    shall go to all members of the respective hiking group who are in the directory. The
    request may be given by email.
    C. If more than one nominee offers to fill a position, the Members-at-Large shall call for a
    meeting to select, by secret ballot, the new Member-at-Large. The person receiving the
    greatest number of votes of those present at the meeting shall be elected to that
    position.
    D. Should a vacancy occur during the term of a Member-at-Large, the position will be filled
    for the balance of the term of the vacating member by asking for volunteers from that
    same hiking group, and if more than one person volunteers for the position, selection
    shall be voted on by the hiking group via email.
    Article VII. Terms of Office
    A. All Directors shall serve a term of two years. The Vice President, after serving as Vice
    President the first year of the term, shall become the President in the second year,
    fulfilling the two year requirement. For the first year in which these Bylaws are in effect,
    one Member-at-Large for each hiking group shall serve for one year, and the second will
    serve two years. After this first year, all Members-at-Large will serve two year terms.
    B. Terms of office begin on January 1.
    C. Directors may serve more than one term, provided that no Director shall serve for more
    than two terms in immediate succession.
    D. Should a Director fail to attend three consecutive regular meetings of the Board without

  • an excepted excuse, the Director shall be considered as having resigned from the
    Board, and the position is vacant.
    Article VIII. Supporting Positions
    A. Membership Coordinator
    B. Technical Coordinator
    C. Registrar
    D. Hike Leader Training Coordinator
    E. Publicity Reporter
    F. Rossmoor News Coordinator
    G. Hike Calendar Coordinator
    H. Trail Steward
    Article IX. Conducting Business
    A. Board meetings shall be conducted using Robert’s Rules of Order. All Board meetings
    shall be open to the Members, and Members are entitled to speak to the Board. A
    reasonable time limit for members to speak shall be established by the Board, and may
    be changed by the Board at any time. Only Board members may make motions or vote
    on any matters before the Board.
    B. A quorum of the Board shall be 51% of the Board members and shall include the
    President or Vice President.
    Article X. Meetings
    A. The Board shall meet bi-monthly beginning in January. The President may call
    additional Board meetings as deemed necessary. Notice of regular Board meetings will
    be published in the Directory/Calendar of Events. Members will be notified of special
    Board meetings within ten days after scheduling.
    B. The Annual Meeting of the membership shall be in October. During this meeting:
    1. The Members shall elect new officers to serve on the Board. The slate prepared
    by the Nominating Committee shall be received, and the persons listed on it are
    nominated for the positions indicated in the slate. If there is only one person
    nominated for each Officer position, then the Members may vote by acclamation.
    If the Nominating Committee’s slate contains more than one nominee for an
    Officer position, then a secret ballot election shall be held to determine who shall
    be elected.
    2. The Members shall vote on amendments to the Bylaws, as provided in Article
    XII.
    Article XI. Nominating Committee

  • A. The Past President, President, and Vice President, plus one Member-at-Large from
    each hiking group shall make up the Nominating Committee. If two Members-at-Large
    from the same hiking group wish to serve on the Nominating Committee, they shall draw
    lots to determine which one will serve.
    B. The Nominating Committee shall send an email notice to all members in July to recruit
    volunteers to serve as Officers on the Board.
    C. The Nominating Committee shall propose at least one nominee for each Officer position
    on the Board which will become vacant on the following January 1.
    D. The Nominating Committee shall complete its work in time to publish the slate of
    nominees on the Club website at least one month prior to the Annual Meeting.
    Article XII. Amendment of Bylaws
    These Bylaws may be amended by the affirmative vote of a majority of members voting at a
    Membership Meeting, provided notice of the proposed amendment, together with the text of
    the proposed change, shall have been given to the Members at least one month prior to the
    date of the meeting at which the amendment is presented for consideration.
    Effective date: These Bylaws are effective upon adoption.
    The Memorandum of Organization was adopted February 14, 1968
    Bylaws Amended: October 20, 1998; October, 2005; December 8, 2011; October 2013; October
    2016.