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  • Calendar
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    • MEMBERSHIP APPLICATION
    • List of Board Members and Volunteers
    • Board Meetings >
      • Documents for March 2022 Mtg
      • Minutes Jan 12, 2022
      • Minutes
      • Minutes March 9 2022
      • Agenda April 18
    • Job Descriptions >
      • President
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      • Treasurer
      • Secretary
      • Hike Calendar Coordinator
      • Hiking Group Representatives
      • Hike Leader Coordinator
      • Membership Coordinator
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      • Technology Coordinator
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      • Registrar
      • Leader/Captain Duties 2 2009
      • Welcome Volunteer Procedures
    • ByLaws
    • Policies >
      • Policy, Use of Personnal Information
      • Cancellation of Membership Policy
      • Guest Waiver Form
      • Hike Leader Authority
  • PARTIES
    • 2022 Event Calendar
    • Planning Forms >
      • Party Planners Protocol for Catered Events
      • Catering Contract
      • Income and Expense Form for Catered EventsNew Page
      • Event Evaluation
      • Party Planning Forms to Print
      • Print pages
  • HIKES
    • Driver Reimbursement
    • Guidelines for Hiking
    • Signing up for a hike
    • Ambler Hikes Booklet
    • HIKE CAPTAINS
    • Hike Mentors 2022
    • HIKE LEADER INSTRUCTIONS
    • All Trails maps shared
    • On Line Hike Description Form
    • Trekker Hike Information
    • Hikes A-H >
      • Alamo, Ringtail Cat Creek to Eagle/Vail Pk
      • Bay Farm Hike, Alameda >
        • Bay Farm Hike Map
      • Black Point Trail, Mt Diablo >
        • Map Black Point Mitchell Canyon
      • Camel Rock to Castle Rocks, Mt Diablo >
        • Map Camel Rock to Castle Rocks
      • Canal Trail Loop >
        • Map Canal Trail loop
      • Cataract Canyon/Mt Tamalpais >
        • Map Cataract Trail
      • Falls Trail Loop-Mt Diablo >
        • Map Falls Trail Loop-Mt Diablo
      • Franklin Ridge Loop Trail, Martinez >
        • Map of Franklin Ridge
      • Juniper Summit Loop, Mt Diablo >
        • Map Juniper Summit Loop
    • Hikes I-O >
      • El Sobrante to San Pablo ridge trail
      • Lone Oak Tilden Harvey Canyon, Nimitz, Wild Peak return
      • Miller Knox, Brickyard Landing
      • Mt Diablo, Mitchell Canyon Road >
        • Map of Mitchell Canyon
      • Morgan Territory Wildflower Walk
      • Newhall Community Park
      • Mt Diablo Hike
      • Morgan Territory Hike Description >
        • Map Morgan Territory Wildflower Walk
    • Hikes P-Z >
      • Pinnacles National Monument High Peaks Loops
      • Shell Ridge, Twin Ponds Loop >
        • Shell Ridge Map
      • Pinnacles High Peaks Loops Map
      • Redwood at Wayside parking
      • Sunol Valley Hike >
        • Sunol Valley Hike Map
      • Sweeney Ridge >
        • Map of Sweeney Ridge Hike
      • Tennessee Valley -Muir Beach Overlook Loop >
        • Map of Tennessee Valley
      • Wildcat Peak Hike
    • Hike Rating from Sierra Club
    • Montclair Hiking Destination List
    • Links to Parks and Hikes
    • Policies and Forms for Hiking >
      • Guest Policy For Hikesl >
        • Guest Waiver Form
      • Guidelines for Hiking
      • How to use Quarterly Hike Sign Up
      • Driver Reimbursement and Group Descriptions
    • Hike Leading Made Simple
  • SAFARIS
    • SAFARIS 2022 >
      • Sequoia Kings Canyon Safari June 2022
      • Camp Concord Sept 5-11
    • SAFARIS 2023 >
      • San Juan Islands
    • PLANNING DOCUMENTS FOR SAFARIS >
      • Safari Guidelines
      • Safari Medical Form
      • Safari Made Simple Page 1 & 2 >
        • Safari Annual Plan Guidelines
        • Example of Safari Docs
  • Marks Photos
    • PHOTOS >
      • And More Photos
      • Photos from Meg Fox
      • Trekkers Jan 2013 at Sibley
      • Lafayette Ridge Scramble Jan 2013
      • Murietta Falls, February 2013
      • Photos >
        • Anza Boreggo Safari 3/11
        • Helping Stan
        • Bob Scharf Table & Memorial at Janes Meadow
        • Picnics 2010
        • San Francisco 9/7/11 Scramblers by John Choi
        • SF Neighborhoods 9/2011 by John Choi
  • Holiday Party 2021
    • Holiday Party photos
  • MAP
  • First Aid
  • SAFARIS 2022
print guidelines
  • Rossmoor Trails Club Safari Guidelines for Safari leaders and all Trails Club Members
    1. Members who wish to lead a safari should make a formal proposal to the Board. A
    copy of the proposal should be kept in each board member’s notebook. All Safaris should
    be revenue neutral, i.e., participants should pay the full cost.
    2. In the proposal, leaders should provide a basic description of the safari including:
    (a) leaders’ names, phone numbers, email addresses; (b) safari dates, location, place of
    lodging; (c) estimated cost for each participant; (d) any parameters or limitations for
    registrants, as described below in paragraph 6; and (e) whether the Safari is suitable for
    Amblers, Ramblers, Trekkers, and/or Scramblers.
    3. Safaris take much planning and energy, so every safari should have at least one co-
    leader, both for assistance and to ensure that the safari may proceed should the other
    leader be unable to continue.
    4. Once the Board approves the safari, safari leaders will decide when to begin
    registration. If a service provider contract is involved, the contract should be presented to
    the Trails Club Budget Committee for final approval before registration begins.
    5. At least two weeks prior to registration, announcement of the safari should be
    emailed to all members and posted on the website and at the Gateway Trails Club bulletin
    board. All safaris, as well as registration information, should be listed in a separate
    “Safari” category on the Club’s website. Reasonable efforts should be made to contact
    members without email. Representatives are encouraged to spread the word about the
    safari to their hiking group as they hike together, and members without email are
    encouraged to (1) have a Trails Club buddy who can provide them with the information
    and/or (2) check the Club bulletin board.
    6. Registration may be conducted by mail or email. Leaders might require registrants
    to send an email with the required information at a certain date and time on a first-come,
    first-served basis, or they might offer a lottery system. In other words, the type of
    registration process is within the leaders’ discretion. Leaders should require that all
    registrants submit a signed “Health Issues When Attending Safaris” form with their
    registration. Whatever registration is used, documentation of enrollment process should
    be maintained until the end of the safari. For those without email, registration might be
    made by phone, in person, through their Club buddy, or any other means the leaders
    choose. A waiting list for overflow registrations is recommended as cancellations occur
    frequently.
    7. Leaders, within their discretion, might wish to give preference to particular groups
    of members, for example, those who joined the Club in the past year or two or those who
    have a history of service to the Club. Leaders may also wish to exclude non-members or
  • non-hiker spouses/partners, particularly if there are limited spaces available and/or few
    activities for non-hiking guests. These criteria should be stated in the application.
    8. Should the leaders wish to exclude a member because of health concerns, the
    member may furnish a medical clearance, in writing, from his or her physician. The
    demands/nature of the hike should be made clear to the physician and his/her comments
    should address them. The physician’s clearance is determinative, unless the hiker has a
    history of difficulty completing hikes, e.g., significantly lagging behind, being unable to
    complete hikes, failing to properly hydrate, or being otherwise unprepared. In any case,
    the excluded member should be given the reasons for non-inclusion.
    9. Safari leaders may wish to conduct a pre-trip meeting to distribute information
    about the safari as well as blank medical forms, which should then be completed (or
    updated if the hiker has already completed one) and carried on each hike.
    10. During the safari, hikers should sign the usual hike sign-up sheets before each
    hike. All guests must sign a Guest Waiver.
    11. As the Club grows, it becomes increasingly important to offer enough safaris so
    that members wishing to participate will have ample opportunity to do so, and members
    should be encouraged to lead a safari from time to time.
    12. After the safari, leaders should provide the Club President with as much
    information as possible including contracts, lodging or dining provider emails, names and
    number of people who participated, safari forms, and any other information that might
    prove helpful for the next safari leader. This information should be kept with Club
    records.
    Approved by the Trails Club Board 3/9/16